Attendance - Registering a schedule

For parents

Attendance is the time the child spends at the recreation centre while their parents are at work. Normally, the parents registers a child’s attendance assisted by the recreation centre staff if required.

Settings made by the centre regulate how many days in advance the parent needs to register a new schedule. The default setting is 14 days.

A parent with several children at the centre begins by selecting the child in question under Vistelsetid (Attendance) – Registrera schema (Register Schedule). There are two types of schedules to choose from; 1 week or 2-8 weeks. Choose the first option if the child has the same attendance hours every week, and the second option if the guardian’s working hours require a rolling schedule at intervals of 2-8 weeks.

If more weeks are desired, we refer you to register the schedule via the app, where you can register for 12 weeks.

Type of schedule 1 week

Under Schematyp (Type of Schedule) select the 1 week option. Click on the calendar icon next to Från och med (From) and select the date from which the schedule will apply.

• In Från (From) enter the time that the child arrives at the preschool/after school care centre.

• In Till (To) enter the time that the child is picked up from the preschool/after school care centre.

There are three rows, Tid 1, Tid 2 and Tid 3 (Time 1, Time 2 and Time 3). This is because children at a nighttime care centre may need to attend daytime, evenings and/or nights. Nighttime is recorded as a time in the evening up to 24:00 and a time the next day beginning at 00:00. It could also be used for entering attendance times before and after school as separate intervals. If the child does not need to attend on a specific weekday, tick the Ledig (Absent) checkbox. Below each week day you can see the opening hours of the recreation centre. You can only enter hours within the defined opening hours.

If there is a previously registered schedule, you can copy the details from it and adjust accordingly. Simply click Kopiera ett schema (Copy a Schedule) and select it from those highlighted. You can also copy a sibling's schedule. Simply enter the sibling’s name in the Kopiera schema från (Copy schedule from) field.

The child's total attendance is shown in hours and minutes. In the case of part-time children, the centre may have already registered a maximum attendance per week. If this maximum attendance is exceeded when registering a schedule, the system will issue a warning.

Click Spara schema (Save schedule) to complete the registration and save the schedule. A dialogue box confirms that the schedule has been saved. A registered schedule rolls on until a new schedule is registered.

Type of schedule 2-8 weeks

Under Schematyp (Type of Schedule) select the 2-8 week option. Click the calendar icon next to Från och med (From) and select the date from which the schedule will apply. A standard two-week rolling schedule is displayed.

Begin by registering the times for week 1 of 2. If you have a previously-registered attendance schedule, you can copy the details from it and adjust accordingly. Simply click Kopiera ett schema (Copy a Schedule) and select one from those highlighted. You can also copy a sibling's schedule. Simply enter the sibling’s name in the Kopiera schema från (Copy Schedule from) field.

• In Från (From) enter the time that the child arrives at the recreation centre.

• InTill (To) enter the time that the child is picked up from the recreation centre.

There are three rows, Tid 1, Tid 2 and Tid 3 (Time 1, Time 2 and Time 3). This is because children at a nighttime recreation centre may need to attend daytime, evenings and/or nights. Nighttime is recorded as a time in the evening up to 24:00 and a time the next day beginning at 00:00. It could also be used for entering attendance times before and after school as separate intervals. If the child does not need to attend on a specific weekday, tick the Ledig (Absent) checkbox. You can also enter if the child is absent all week. This is done in the Ledig hela veckan (Absent all week) checkbox. Below each week day you can see the opening hours of the recreation centre. You can only enter hours within the defined opening hours.

Click Nästa vecka (Next week) to come to week 2 of 2. Enter your desired times as above. To add more weeks to the rolling schedule, click Lägg till veckor (Add weeks). Select one of the options, Ny, blank vecka (New blank week), Kopiera vecka 1 (Copy week 1) or Kopiera vecka 2 (Copy week 2).Click the Välj (Select) button. You can always undo your choice by clicking Avbryt (Cancel). Schedules can be rolled a maximum of eight weeks. If you have too many weeks in your rolling schedule you can reduce the number by clicking on Ta bort vecka (Delete week).

The child's total attendance is shown in hours and minutes. In the case of part-time children, the centre may have already registered a maximum attendance per week. If this maximum attendance is exceeded when registering a schedule, the system will issue a warning.

Click Spara schema (Save schedule) to complete the registration and save the schedule. A dialogue box confirms that the schedule has been saved. A registered schedule rolls on until a new schedule is registered.

For children with shared residence

Please note that we recommend to create this kind of schedule in the Skola24 app instead, where it is possible to change the existing schedule instead of creating a new one and where there is also a calendar function.

For children with shared residence, a joint schedule must be registered. One of the guardians creates a new schedule according to the option Type of Schedule 2-8 weeks and enters his or her times. The days when the child is to be with the other guardian must be registered as free - Ledig. The child's second guardian then chooses to create a new schedule with the same start date and copies the schedule created by guardian #1. Deselect Ledig and enter the times that should apply to these days.

Click Spara schema (Save schedule) to complete the registration and save the schedule. A dialogue box confirms that the schedule has been saved. A

For staff

The staff can register a schedule which can apply from the next day on. Select the child by scrolling in the list or by entering the name (first name or surname) in the field Sök/Välj barn.
There are two types of schedules to choose from; 1 week or 2-8 weeks. Choose the first option if the child has the same attendance hours every week, and the second option if the guardian’s working hours require a rolling schedule at intervals of 2-8 weeks.

Type of schedule 1 week

Under Schematyp (Type of Schedule) select the 1 week option. Click the calendar icon next to Från och med (From) and select the date from which the schedule will apply.

• In Från (From) enter the time that the child arrives at the preschool/after school care centre.

• In Till (To) enter the time that the child is picked up from the preschool/after school care centre.

There are three rows, Tid 1, Tid 2 and Tid 3 (Time 1, Time 2 and Time 3). This is because children at a nighttime care centre may need to attend daytime, evenings and/or nights. Nighttime is recorded as a time in the evening up to 24:00 and a time the next day beginning at 00:00. It could also be used for entering attendance hours before and after school as separate intervals. If the child does not need to attend on a specific weekday, tick the Ledig (Absent) checkbox. Below each week day you can see the opening hours of the recreation centre. You can only enter hours within the defined opening hours.

If there is a previously registered schedule, you can copy the details from it and adjust accordingly. Simply click Kopiera ett schema (Copy a Schedule) and select it from those highlighted. You can also copy a sibling's schedule. Simply enter the sibling’s name in the Kopiera schema från (Copy schedule from) field.

The child's total attendance is shown in hours and minutes. In the case of part-time children, the centre may have already registered a maximum attendance per week. If this maximum attendance is exceeded when registering a schedule, the system will issue a warning.

Click Spara schema (Save schedule) to complete the registration and save the schedule. A dialogue box confirms that the schedule has been saved. A registered schedule rolls on until a new schedule is registered.

Type of schedule 2-8 weeks

Under Schematyp (Type of Schedule) select the 2-8 week option. Click on the calendar icon next to Från och med (From) and select the date from which the schedule will apply. A standard two-week rolling schedule is displayed.

Begin by registering the times for week 1 of 2. If there is a previously registered  schedule, you can copy the details from it and adjust accordingly. Simply click Kopiera ett schema (Copy a Schedule) and select one from those highlighted. You can also copy a sibling's schedule. Simply enter the sibling’s name in the Kopiera schema från (Copy Schedule from) field.

• In Från (From) enter the time that the child arrives at the recreation centre.

• InTill (To) enter the time that the child is picked up from the recreation centre.

There are three rows, Tid 1, Tid 2 and Tid 3 (Time 1, Time 2 and Time 3). This is because children at a nighttime recreation centre may need to attend daytime, evenings and/or nights. Nighttime is recorded as a time in the evening up to 24:00 and a time the next day beginning at 00:00. It could also be used for entering attendance times before and after school as separate intervals. If the child does not need to attend on a specific weekday, tick the Ledig (Absent) checkbox. You can also enter if the child is absent all week. This is done in the Ledig hela veckan (Absent all week) checkbox. Below each week day you can see the opening hours of the recreation centre. You can only enter hours within the defined opening hours.

Click Nästa vecka (Next week) to come to week 2 of 2. Enter your desired times as above. To add more weeks to the rolling schedule, click Lägg till veckor (Add weeks). Select one of the options, Ny, blank vecka (New blank week), Kopiera vecka 1 (Copy week 1) or Kopiera vecka 2 (Copy week 2).Click the Välj (Select) button. You can always undo your choice by clicking Avbryt (Cancel). Schedules can be rolled a maximum of eight weeks. If you have too many weeks in your rolling schedule you can reduce the number by clicking on Ta bort vecka (Delete week).

The child's total attendance is shown in hours and minutes. In the case of part-time children, the centre may have already registered a maximum attendance per week. If this maximum attendance is exceeded when registering a schedule, the system will issue a warning.

Click Spara schema (Save schedule) to complete the registration and save the schedule. A dialogue box confirms that the schedule has been saved. A registered schedule rolls on until a new schedule is registered.

 

Uppdaterad 23 maj 2024

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